1) Educate your staff on security principles by implementing fundamental practices and policies. This includes enforcing the use of strong passwords and setting up clear Internet usage guidelines with specified penalties for any breaches of company cybersecurity policies. Define rules of conduct outlining the proper procedures for handling and safeguarding customer information and other crucial data.
2) Safeguard your information, computers, and networks from cyber attacks by maintaining pristine machines. The most effective defense against viruses, malware, and online threats is to ensure that your security software, web browser, and operating system are up-to-date. Schedule antivirus software scans after each update and promptly install other essential software updates as soon as they become available.
3) Ensure the security of your internet connection by implementing a firewall. A firewall, comprised of interconnected programs, acts as a barrier preventing unauthorized access to data on a private network. Confirm that the operating system's firewall is activated or install free firewall software accessible online. If employees are working remotely, take steps to guarantee that their home systems are equipped with a firewall for added protection.
4) Establish a comprehensive mobile device action plan. Address the substantial security and management challenges posed by these devices, particularly when they store confidential information or have access to the corporate network. Mandate users to secure their devices with passwords, encrypt their data, and install security apps to deter criminals from stealing information on public networks. Implement clear reporting procedures in case of lost or stolen equipment to enhance overall security measures.
5) Ensure the safety of crucial business data by creating backup copies regularly. This includes essential files such as word processing documents, electronic spreadsheets, databases, financial records, human resources files, and accounts receivable/payable files. Opt for automatic backup if feasible, or perform backups at least weekly, storing the copies either offsite or in the cloud for added security.
6) Manage physical access to your computers by restricting usage to authorized individuals only. To mitigate the risk of theft or loss, secure laptops when unattended. Establish a unique user account for each employee, mandating the use of strong passwords. Reserve administrative privileges exclusively for trusted IT staff and key personnel, enhancing overall security measures.
7) Enhance the security of your workplace Wi-Fi network by ensuring it is encrypted, secured, and concealed. To conceal your Wi-Fi network, configure your wireless access point or router to refrain from broadcasting the network name (SSID). Implement password protection for router access to further fortify network security.
8) Adopt optimal procedures for handling payment cards: Collaborate with banks or processors to guarantee the utilization of highly trusted and validated tools, along with anti-fraud services. Be aware of any supplementary security obligations outlined in agreements with your bank or processor. Isolate payment systems from less secure programs, and refrain from using the same computer for both processing payments and internet browsing. This ensures a robust and secure payment card environment.
9) Restrict employee access to data and information, and control the authority to install software. Avoid granting any single employee access to all data systems. Provide employees with access solely to the specific data systems essential for their roles, and ensure they are unable to install any software without explicit permission. This measure enhances security by limiting access and software installation privileges.
10) Enhance password security and authentication measures: Mandate employees to employ distinctive passwords and update them every three months. Explore the adoption of multi-factor authentication, necessitating supplementary information beyond a password for access. Consult your vendors, particularly financial institutions handling sensitive data, to inquire about the availability of multi-factor authentication for your account. This ensures a heightened level of security for your systems.